Privacy Policy - Leeds Drawing Club | Drawing Sessions and Classes in Leeds

Privacy Policy

Please note: We take your privacy seriously and will never sell your data or share it with third parties.

How we use your data

Here we cover the information we collect, what we do with it and what you can expect from our handling of your data. It is our ethos to provide a great user experience across our channels and platforms, which includes best practice with the collection, processing and sharing of data.

This information is provided so you can make an informed decision when you use our digital platforms and features, including our website.

We collect information about:

  • People that visit our website(s)
  • People that subscribe to or read our email newsletter(s)
  • People that contact us through our website
  • People that interact with our social media posts or contact us through social media
  • People that make purchases or bookings though our website(s)

1. Website Visitors

When someone visits our website, which is hosted at leedsdrawingclub.com, we use a number of services to enable us to serve the request and understand how our visitors consume it.

We offer an industry standard level of security across our website to improve the user experience, increase reliability and protect the information you may choose to submit to us. This is often known as SSL or secure sockets layer.

Your web browser will often indicate when a connection is secure, by displaying a notification message, e.g. ‘secure’ or displaying a symbol like a padlock. We aim to meet and exceed the industry standards for data security, however we cannot guarantee the security of data sent over the internet because of the variety of technologies and providers.

In servicing requests to our website, we rely on third party providers including CloudFlare. Your request or information that you submit to us through our website may pass through countries outside of the UK or Europe in fulfilling your request or submission.

Third party services, including Google Analytics and CloudFlare are used to improve the availability of our services and to understand the behaviour of visitors to our website and other digital services that we may provide from time to time.

This information does not include personally identifiable details, however it does tells us things like:

  • Type of device used to visit the website
  • Parts of the website that are most popular
  • The features or aspects that are interacted with by a user

We collect this information on content that we produce and publish.

Web server log files are used to record standardised information on every request made to our website and the other resources we host. This information includes:

  • The resource requested
  • The time of the request
  • Information on the device’s hardware and software making the request
  • The IP address of the device or network making the request

This information is held for up to 2 calendar years and used for compliance, security and robustness purposes and is not normally used to identify individual users except where required for security or legal purposes.

2. Subscribers and readers of our emails and email newsletters

We store data to keep track of the people that subscribe to our emails, email newsletters and enter our competitions, including:

  • User’s first name and last name
  • User’s email address
  • IP address of the device or network used to access the website
  • Information to identify the hardware and software of the device used to access the website
  • Geographic location of the device used to access the website

We use a third-party supplier, MailChimp, to securely store and process user data and analyse the behaviour of users.

Your information may be transmitted outside the United Kingdom and EU during subscription and processing.

We use secure methods including SSL and encryption to enhance the security of your data and prevent to the most possible extent the interception of your data as it travels over the internet, though we cannot guarantee the security of data as it travels over the internet or in the delivery of email.

Additionally, MailChimp collects user behaviour data on how subscribers and users consume our e-newsletter, which we use to improve our communications with our users. This information includes individual and aggregate information on emails opened and links clicked and by whom.

Where an action relates to a specific user or subscriber, such as an email open or link clicked, we may analyse this information to offer a better user experience, detect fraud, offer customised content and identify the content and experiences (some relating to paid campaigns from our brand partners) that particular users are interested in.

We may share or sell this data to the named third party company or brand partner when your data specifically relates to a promotion or campaign from that company or brand partner.

3. Users of the contact forms on our website

We provide contact forms on our website to enable users to contact Leeds Drawing Club.

When you enter information on our website in these cases, your information is transmitted over a secure connection between your computer and our website to prevent third parties from intercepting your information.

However, because of the nature of internet communications, the company cannot make any guarantees of the security of information transmitted over the internet.

The information collected will be appropriate to the subject matter of your enquiry, to enable your enquiry to be answered and responded to, and, where applicable, the commercial requirements of the brand sponsor.

The information collected will typically include:

  • User’s first name and last name
  • User’s email address
  • IP address of the device or network used to access the website
  • Information to identify the hardware and software of the device used to access the website
  • Geographic location of the device used to enter the website, either estimated from the device or network’s IP address or from the device’s GPS capabilities (with a capable device and the user grants permission for the collection of this data)
  • Date and time of the interaction
  • Technical information relating to the interaction, such as device behaviour and cursor position on the screen
  • Subject of the contact
  • Enquiry text of the contact
  • Telephone number of the user
  • The types of communication the user wants to receive from us.

Where an action relates to a specific user or subscriber, such as an email open or link clicked, we may analyse this information to offer a better user experience, detect fraud, offer customised content and identify the content and experiences that particular users are interested in.

4. Users of our social media channels

We use Facebook, Twitter and Instagram as ways to disseminate our content to users and enable sharing of the content on our digital platforms. These social media channels also allow their users to send messages to the company and to leave comments against the content published via those channels.

The security of these social media channels is out of the control of the company and therefore the company takes no responsibility for it. It is always advisable to check for a secure connection when entering any personal or sensitive information into a website or on social media. These messages are likely to include personally identifiable information which has been previously entered, and, at a minimum, the user’s name and contact email address. Your message, and associated information is stored and processed outside the United Kingdom and EU.

5. Users of the online shop and booking system

In which context is your personal data collected?

Where your personal data are collected during the purchase process made on the Leeds Drawing Club website or at the sessions.

What personal data may we hold about you?

  • First name and surname;
  • Email address;
  • Address;
  • Phone number;
  • Transaction information including purchased products;
  • Payment and information; and/or Purchase history.

How and why we may use it?

  • T0 contact you to finalise your order where you have saved your shopping cart or placed products in your cart without completing the checkout process;
  • T0 inform you when a product you wanted to purchase is available;
  • T0 process your order including delivering the product to the address you indicated;
  • T0 manage payment. Please note that your payment information (credit card number/Paypal/bank account details) are not collected by us directly, but by secure payment service providers;
  • T0 manage any contact you have with us about your order;
  • T0 secure your transactions against fraud. We may use a third party provider’s solution to detect fraud and make sure that payment is completed;
  • If you place a purchase using a registered account, we will add this transaction to your profile so we can understand your interests and preferences and you will see a record of your transactions with us within your account (where applicable);
  • T0 manage any dispute relating to a purchase; and/or
  • T0 run analytics or collect statistics.

What is our legal basis for processing your personal data?

  • The performance of a contract – so you can make purchase and we can manage the associated logistics.
  • Our legitimate interests: (i) to improve our products and services; (ii) better engage with you; (iii) prevent fraud; and (iv) secure our tools.
  • To comply with a legal obligation – to keep information we are required to.

If you have questions about the above, please contact us.

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